Terms & Conditions


Description of Services
The 18th World Rose Convention (hereafter WRC2018 or Event) will be held 28 June to 4 July 2018 in Copenhagen. This website provides access to an account, registration and other services for the convention, including but not limited to information regarding education, workshops, exhibition, exchanges, promotional, sales, sponsorship, and networking opportunities for both individuals and organizations.

Eligibility
If you are registering on behalf of your employer or a third party, you represent and warrant that you are at least 18 years of age and are authorized to accept these terms on behalf of each person that you register, and that each person you register agrees to be bound by these terms and agrees to indemnify WRC2018 for violation of these Terms. You also represent and warrant that you have registered to attend the WRC2018 having only used a registration code that you are actually authorized to use.

By completing our online registration you are accepting our cancellation terms and conditions.

Payment
All payments must be made in DKK (Danish Krone). Admission to the Event will not be granted without payment in full received by the applicable due date, 8 days from the invoice date, unless other agreement has been made. EARLY BIRD registration fees must be received by 30th November 2017.

Both credit card payments and wire transfers are accepted.  By choosing credit card payment method, an additional 3,3% credit card fee on the amount will be added on the final amount. Credit card will be charged in the DKK currency and your credit card company will convert this cost to the currency of your credit card. For all wire transfer payments, DKK30 will be added.  Your payments will be made to The Meeting Planners ApS, which is the official registration partner of WRC2018.

Please ensure that your name and the invoice number appear on any transfer or draft.

Cancellations / Refund of payments for Convention Registration and Social Events.
Convention registration is binding.  All cancellations must be received in writing to reg@meetingplanners.dk For cancellations made before 28 February, 2018 the full amount will be refunded less an administration fee of 200 DKK.

You will be liable for the full cost of your admission to the event notwithstanding a subsequent cancellation after 28 February, 2018 or your failure to attend. No refund shall be given.


No refund will be made for the credit card fee.

Cancellations / Refund of payments for Pre/Post and Day Tours.
Tours will only be carried out if we have more than 50 participants for each of the tours.  In case the tours would not be carried out, the participants will be informed no later than 20 April, 2018 and full refund will be made.

Please note all tours start and end at Tivoli Hotel and Congress Center in Copenhagen Denmark. The organizer is not responsible for the planning and the payment of your flights or transportation to our starting/ending point (Tivoli Congress Center). In case the tour could not be materialized, the participants will be responsible for own flights/transportation change and the costs it could occur. 

If you wish to cancel the pre/post and day tours: All cancellations have to be made in writing to reg@meetingplanners.dk. For cancellations made before 28 February, 2018 the full amount will be refunded less an administration fee of 200 DKK.

No refund will be made for the credit card fee.

Cancellations / Refund of payments for Hotel
Hotel reservations through WRC2018 registration website are binding.  
All cancellations must be received in writing to reg@meetingplanners.dk. For cancellations made before 28 February, 2018 the full amount will be refunded less an administration fee of 200 DKK.

You will liable for the full cost of your hotel booking notwithstanding a subsequent cancellation after 28 February, 2018 or your failure to attend. No refund shall be given.

The organizer or the congress agency cannot be held responsible for reimbursement of hotel bookings or the conference dinner in case the conference is cancelled.

No refund will be made for the credit card fee.

Substitution
After the convention cancellation deadline date (28 February, 2018), no refunds can be made for registration fees; however, your registration fee can be transferred to a substitute delegate. Only one transfer/substitute per registration.

Identification
You agree to carry with you the official WRC2018 badge or identification at all times during the WRC2018.

You understand and agree that you may be requested to personally submit your identification information, including but not limited to passport information when checking in to the convention. 

Visas & Travel Authorization
You are responsible for arranging appropriate travel authorization to travel to, and gain entry, into the country where the Event is taking place. You are responsible for all costs associated with obtaining such authorizations. WRC2018 shall not compensate you, nor shall refunds be issued, in the event of your inability to attend the Event due to lack of necessary travel authorizations.  WRC2018 will only issue the invitation letters to the fully prepaid registrants.

Recordings
You also understand that third parties attending the Event may capture Your image by many means including, without limitation, electronic recording, film, videotape, audio tape and photography.  By attending the event, you consent to the capture of your image without compensation to You and You release such third parties from any and all claims and causes of action you may have now or in the future including but not limited to defamation, invasion of the right of privacy, publicity or personality, copyright or trademark infringement and unfair competition.

Safety, Insurance and Security
WRC2018 is not responsible for lost or stolen items. Please remain aware and keep personal possessions, including but not limited to passports, electronics, and financial information secure at all times.

WRC2018 is not responsible for your safety and medical care during your stay and attendance of WRC2018. We encourage you to take the proper coverage of insurance.

Force Majeure
In the event that WRC2018 is prevented from carrying out its obligations as a result of any cause beyond its control, including but not limited to acts of God, war, acts of terrorism, disease or pandemic, virus propagation, airline flight cancellations, strikes, lock-outs, flood, or failure of third parties to deliver goods or services, WRC2018 shall be relieved of its obligations and liabilities for as long as fulfilment is prevented.

Applicable law and jurisdiction
Any disputes arising out of or in connection with WRC2018 are subject to Danish law. Any dispute is subject to the exclusive jurisdiction of the Copenhagen City Court.